REQUEST FOR EXPRESSION OF INTEREST

Provision of Consultancy Services for the BCDA Enterprise System Project

1. The Bases Conversion and Development Authority (hereinafter referred to as “BCDA”), through the 2010 Corporate Operating Budget intends to apply the sum of Thirty Million Pesos (Php 30,000,000.00) being the Approved Budget for the Contract (ABC) for the Provision of Consultancy Services for the “BCDA Enterprise System Project”, (hereinafter referred to as “ESP”). The Consultancy Service shall include, but is not limited to, the following:

a. Implementation Services
b. Project Management Service
c. Change Management Services
    i. Development and Implementation of Communication Plan for all Stakeholders
    ii. Documentation of New Policies and Procedures and Organizational Requirements for Effective System Implementation
    iii. Roadmap for Organizational Capacity Building in Relation to the SAP Implementation
    iv. Reports Preparation Training
d. Latest SAP software solution Configuration and Customization covering the following modules:
    i. Financial Management
     ii. Procurement Management
    iii. Inventory Management
    iv. Program/Infrastructure/Contract Management
e. Document Management
f. Conduct of Technical and User Training
g. Provision of Thirty (30) or more licenses of the SAP software solution which includes at least three (3) eveloper licenses: one (1) programmer and two (2) dministration/configuration licenses.
h. Definition of System Requirements for the BCDA ubsidiaries
i. Provision, Delivery, Installation and Configuration of Computer Equipment and Peripherals to run the system

More details on the services are provided in the Terms of Reference (TOR) for the project. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals.

2. BCDA now calls for the submission of eligibility documents and Expression of Interest from potential bidders to apply for eligibility and shortlisting for the Provision of Consultancy Services for the BCDA Enterprise System Project. Interested Consultants must submit their Expression of Interest and Eligibility Documents not later than 1:30 p.m. on June 24, 2010 at BCDA Corporate Office 2nd Floor Bonifacio Technology Center 31st Street, Crescent Park West, Bonifacio Global City, Taguig City. The opening of the accomplished Eligibility Documents shall follow at 2:00 p.m. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” basis. Only those that are shortlisted will be entitled to submit bids.

3. Issuance of the Eligibility Documents will be on June 17 – 24, 2010. Eligibility documents may be purchased by the interested Bidder upon payment of a non-refundable fee in the amount of Five Thousand Pesos (Php 5,000.00). The method of payment will be in the form of cash, cashier’s check, or manager’s check. The Eligibility Document shall be received personally by the prospective Bidder or his authorized representative.

4. The BAC shall draw up the short list of Consultants from those who have submitted Eligibility Documents and Expression of Interest and have been determined as eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). The short list shall consist of at most five (5) prospective bidders who will be entitled to submit bids. The general criteria for short listing are:

A. The interested Consultant must be a reputable nformation Technology firm with at least three (3) years business operation in the design and implementation of SAP Enterprise Software.

B. The principal/owner/highest ranking officer and 3 Project Management personnel of the interested Consultant must have at least two (2) years experience in implementing SAP software solution.

C. The interested Consultant must have completed at least two (2) SAP implementation projects for reputable firms within the last three (3) years.

5. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR of RA 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations duly organized under the laws of the Philippines with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines

6. BCDA shall evaluate bids using the Quality-Cost Based Evaluation (QCBE) procedure. BCDA shall indicate the weights to be allocated for the Technical and Financial Proposals. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders.

7. The contract shall be completed within a maximum of eight (8) months. Project proponent shall be required to submit a project work plan.

8. BCDA reserves the right to reject any and all bids, annul the bidding process, or not award the contract at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

9. Interested consultants may obtain further information from the BCDA Corporate Office at the address given below from 8:00 a.m. to 5:00 p.m.

Roy Victor R. Rosales / Ramel M. Nandwani
Bids and Awards Committee for Consultancy
Bases Conversion and Development Authority
BCDA Corporate Office 2nd Floor Bonifacio Technology Center
31st Street, Crescent Park West, Bonifacio Global City, Taguig
Email address: rrrosales@bcda.gov.ph , rmnandwani@bcda.gov.ph
Tel Number: 816-11-13
BCDA Website: www. bcda.gov.ph

(SGD) Eleanor L. Atienza
Chairperson, BAC for Consultancy